A good request for proposal is mandatory if you want to make companies battle for you with their offerings. But in order to do that you need to make your request appealing as otherwise you will not have the type of success you seek. All you have to do is to create a proposal that actually shows what you need and what type of services you are looking for.
How to Write Your First RFP (Request for Proposal)
At the end of the day, the best RFP will be the one that shows what type of project you have and what you want from vendors to begin with. If you do that, it will be very easy for vendors to understand what you need!
Once that is done, you have to focus on the distribution strategy as well as the information publication. This will be very important because it will provide you with an incredible value for your money. What should you do here? Try to create a website that showcases the timeline, contact info, project overview and even a copy of your RFP that can be downloaded at any given time. That’s what will make the experience worth it and in the end it will provide you with an extraordinary set of results right from the start.
When vendors do contact you after publishing the RFP you will need to offer them all the necessary information. Make sure that you give them the deadlines they need, the culture, marketing and other info that’s necessary for your particular project. The more info you hand them, the better the results you get in the end.
Keep in mind that creating a good deadline is important here. In fact, the timeline you create will affect the project. Make sure that your vendors have enough time on their hands if you want to get the best results and in the end the experience will be very well worth it.
Of course, there will be times when you will also need info from the vendor. This might not happen all the time, but it does happen so you need to do all in your power in order to generate the best results. That’s what makes the experience worth it, the fact that you have to state all requirements within the RFP. This way the vendor will know what info you need and he will provide that as fast as possible. This is very important because it will set the tone for the entire project.
In the end you will also have to create an evaluation criterion. Not all vendors will fit your needs, which is why you have to try and focus on each vendor before you pick the right one for you. Think for a long time about who you get to pick, because this will end up influencing your company quite a bit. So, try to do that with complete attention and results will end up being a lot better in the end!